District Bids

BDS Bid Process

Construction and Facilities Bids 

Construction bids are handled through the District Facilities Department located at the District administrative office building, 1311 Balboa Avenue, Panama City, FL, 32401. For information about construction bids contact the Facilities Department by calling (850) 767-5538 or visit their webpage at http://bay.k12.fl.us/facilities


Vendor Registration        

The process of registering as a vendor with Bay District Schools is simple. Vendor registration is handled in the Purchasing Department and is accomplished by completing and returning the Fillable PDF Vendor Registration Form and IRS W-9 Form. We also require E-Verify Certification annually from all vendors with more than 25 employees. These forms provide the District with the basic information required by the IRS and should be emailed to Purchase@bay.k12.fl.us. Only vendors who have registered with the District Purchasing Department may be issued purchase orders and subsequently payment. 


The District posts all Bids to the Bid webpage but also on DemandStar. 


Bidder Registration

The District Purchasing Department maintains bidder lists for a variety of categories of goods and services that the District is regularly in need of. When need arises, invitations to bid are sent to those vendors who have submitted a request to the Purchasing Department that they be included on the bidder list for the specific category of good or service being requested. A vendor may request addition to bidder lists of their desire by completing the Vendor Registration for Bidder’s List on the District Purchasing Department website, or, sending an email letter requesting addition to a bidder list to Purchasing@bay.k12.fl.us. 





(For Archived Bids click here)

Current Bid Requests

DocumentClosing Date Status
ITB 24-01 Band Uniforms - A. Crawford Mosley High School Due Dec 6, 2023 2pm


24-01 Tab Sheet 

RFP 24-02 Disaster Mitigation and Remediation Pre-Positioning Services

RFP 24-02 Addendum 1 

Board Meeting April 9, 2024


24-02 Tab Sheet

24-02 Board Report Recommendation 

ITB 24-05 Band Instruments, Equipment and Supplies

ITB 24-05 Addendum No. 1 

Board Meeting - Feb 13,1pm  24-05 Tab Sheet (Pending Board Approval)

ITB 24-06 Bus Engine Removal and Replacement

Board Meeting - April 23rd, 5pm


Tab Sheet  (Pending Board Approval)

1311 Balboa Avenue
Panama City, FL 32401
(850) 767-4100
Mark McQueen
Superintendent, Bay District Schools
Office of the Superintendent
Holly Buchanan
Employment and Income Verification Equity Coordinator
Public Records Request