District Bids

BDS Bid Process

Construction and Facilities Bids 

Construction bids are handled through the District Facilities Department located at the District administrative office building, 1311 Balboa Avenue, Panama City, FL, 32401. For information about construction bids contact the Facilities Department by calling (850) 767-5538 or visit their webpage at http://bay.k12.fl.us/facilities


Vendor Registration        

The process of registering as a vendor with Bay District Schools is simple. Vendor registration is handled in the Purchasing Department and is accomplished by completing and returning the Fillable PDF Vendor Registration Form and IRS W-9 Form. We also require E-Verify Certification annually from all vendors. These forms provide the District with the basic information required by the IRS and should be emailed to Purchase@bay.k12.fl.us. Only vendors who have registered with the District Purchasing Department may be issued purchase orders and subsequently payment. 


The District posts all Bids to the Bid webpage but also on DemandStar. 


Bidder Registration

The District Purchasing Department maintains bidder lists for a variety of categories of goods and services that the District is regularly in need of. When need arises, invitations to bid are sent to those vendors who have submitted a request to the Purchasing Department that they be included on the bidder list for the specific category of good or service being requested. A vendor may request addition to bidder lists of their desire by completing the Vendor Registration for Bidder’s List on the District Purchasing Department website, or, sending an email letter requesting addition to a bidder list to Purchasing@bay.k12.fl.us. 





(For Archived Bids click here)

Current Bid Requests

DocumentClosing Date Status
ITB 23-03 Band Instruments, Equipment and Supplies Awarded Tab Sheet
ITB 23-03 Band Instruments, Equipment and Supplies Addendum 1
ITB 23-04 Band Uniforms - Arnold HS Awarded Closed
ITB 23-05 Elevator Modernization No Award - Canceled Closed
ITB 23-05 Elevator Modernization Addendum 1
ITB 23-05 Elevator Modernization Addendum 2
ITB 23-01 Pianos & Keyboards Awarded Tab Sheet
RFP 22-03 Food Service Management Company Awarded * State approved  Tab Sheet.
RFP 22-03 FSMC Addendum 1
RFP 22-03 FSMC Addendum 2
RFP 22-03 FSMC Amendment 1
RFP 22-04 Disaster Mgmt Financial Recovery Assistance Awarded  Tab Sheet
RFP 22-04 Addendum 1 - Disaster Mgmt Financial Recovery Assistance Awarded
RFP 22-05 E-Rate 470 - WAN Access to Non-Fiber Connected Schools 

20211206 Non_fiber Form 470

Awarded TAB Sheet
ITB 22-07 Band Instruments, Equipment & Supplies   Awarded  TAB Sheet
RFP 22-08 E-Rate - Internal Connections Edge Switches Awarded Tab Sheet
RFP 22-08 ADDENDUM 1 Awarded
ITB 22-09 Garbage Collection Services Awarded Tab Sheet
ITB 22-09 Addendum 1  
ITB 22-10 Motor Fuel, Gasoline & Diesel Awarded Tab Sheet
ITB 22-11 Fire Extinguishers, Fire Suppression & Ventilation; Service Cleaning & Inspection of.. Awarded Tab Sheet
1311 Balboa Avenue
Panama City, FL 32401
(850) 767-4100
Mark McQueen
Superintendent, Bay District Schools
Office of the Superintendent
Holly Buchanan
Employment and Income Verification Equity Coordinator
Public Records Request