BDS Bid Process
Construction and Facilities Bids
Construction bids are handled through the District Facilities Department located at the District administrative office building, 1311 Balboa Avenue, Panama City, FL, 32401. For information about construction bids contact the Facilities Department by calling (850) 767-5538 or visit their webpage at http://bay.k12.fl.us/facilities.
The process of registering as a vendor with Bay District Schools is simple. Vendor registration is handled in the Purchasing Department and is accomplished by completing and returning the Fillable PDF Vendor Registration Form and IRS W-9 Form. We also require E-Verify Certification annually from all vendors. These forms provide the District with the basic information required by the IRS and should be emailed to Purchase@bay.k12.fl.us. Only vendors who have registered with the District Purchasing Department may be issued purchase orders and subsequently payment.
The District posts all Bids to the Bid webpage but also on VendorRegistry and DemandStar.
The District Purchasing Department maintains bidder lists for a variety of categories of goods and services that the District is regularly in need of. When need arises, invitations to bid are sent to those vendors who have submitted a request to the Purchasing Department that they be included on the bidder list for the specific category of good or service being requested. A vendor may request addition to bidder lists of their desire by completing the Vendor Registration for Bidder’s List on the District Purchasing Department website, or, sending an email letter requesting addition to a bidder list to Purchase@bay.k12.fl.us.
DOING BUSINESS WITH BDS
Current Bid Requests