District Bids

BDS Bid Process

Construction and Facilities Bids 

Construction bids are handled through the District Facilities Department located at the District administrative office building, 1311 Balboa Avenue, Panama City, FL, 32401. For information about construction bids contact the Facilities Department by calling (850) 767-5538 or visit their webpage at http://bay.k12.fl.us/facilities

 

Vendor Registration        

The process of registering as a vendor with Bay District Schools is simple. Vendor registration is handled in the Purchasing Department and is accomplished by completing and returning the Fillable PDF Vendor Registration Form and IRS W-9 Form. We also require E-Verify Certification annually from all vendors with more than 25 employees. These forms provide the District with the basic information required by the IRS and should be emailed to Purchase@bay.k12.fl.us. Only vendors who have registered with the District Purchasing Department may be issued purchase orders and subsequently payment. 

 

Vendors! Coming Soon, the District will be transitioning to a new eProcurement solution (OpenGov) for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications for the District’s Bid/RFP opportunities. Registration is 100% free for vendors! Launch date is planned for December 2025. 

 

Bidder Registration

The District Purchasing Department maintains bidder lists for a variety of categories of goods and services that the District is regularly in need of. When need arises, invitations to bid are sent to those vendors who have submitted a request to the Purchasing Department that they be included on the bidder list for the specific category of good or service being requested. A vendor may request addition to bidder lists of their desire by completing the Vendor Registration for Bidder’s List on the District Purchasing Department website, or, sending an email letter requesting addition to a bidder list to Purchasing@bay.k12.fl.us. 

 

 

DOING BUSINESS WITH BDS

 

(For Archived Bids click here)

Current Bid Requests

     
DocumentClosing Date Status

ITB 25-01 Band Instruments, Equipment and Supplies

ITB 25-01 Addendum 1 

Awarded

Awarded

Tab Sheet  

ITB 25-02 Food Service Equipment Repair and Preventative Maintenance

ITB 25-02 Exhibit B 

ITB 25-02 BDS Food Service Bid Form 

Awarded

Awarded 

Tab Sheet   

ITB 25-04 E-Rate - Internal Connections and Switches

Attachment A

ITB 25-04 Addendum 1 

Awarded

Closed

Tab Sheet  

ITB 25-05 Band Uniforms - Rutherford High School

Awarded

Closed.

Tab Sheet  

RFP 25-06 E-Rate - Telecommunications - Non-Fiber Connected Schools

No Award / Canceled

ITB 26-01 Band Instruments, Equipment and Supplies

Due October 21, 2025 @ 2pm

RFP 26-02 District-Wide Maintenance & Repair Service (HVAC, Elec, Plumbing)

Pre-Bid 2pm Oct 6, 2025 Bids due October 16, 2025 @ 2pm  

Location
1311 Balboa Avenue
Panama City, FL 32401
(850) 767-4100
Mark McQueen
Superintendent, Bay District Schools
Office of the Superintendent
Holly Buchanan
Employment and Income Verification Equity Coordinator
buchahd@bay.k12.fl.us
850-767-4100
Public Records Request
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